Go Paperless with Site RAMS – Safer, Smarter Projects
Streamline Method Statements Digitally
Introduction
Site RAMS (Risk Assessments and Method Statements) are essential for safety-critical activities on UK construction sites. But managing them manually can lead to outdated paperwork, missed briefings, and compliance risks. A digital platform like Paperless allows you to create, deliver, and track method statements in real-time—reducing admin and improving site safety. Here’s how modernising your site RAMS process transforms compliance into a seamless, paperless workflow.
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Download the EbookWhat Are Site RAMS and Why Do They Matter?
RAMS stand for Risk Assessments and Method Statements—two cornerstone documents that outline hazards and the safe method of carrying out a task. On UK construction sites, they’re often a legal requirement, especially for high-risk activities like excavation, working at height, or hot works.
Yet, paper RAMS often fall short:
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Site teams forget to carry the latest version.
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Sign-off processes are delayed.
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Safety officers can’t track who’s been briefed.
Digital RAMS systems change that. By uploading documents directly to a mobile-accessible platform, teams always have access to the right version—and managers can verify sign-offs instantly.
A Smarter Way to Deliver RAMS Briefings
Instead of gathering teams around a crumpled document in the site cabin, digital RAMS let supervisors run briefings directly from their device.
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Attach method statements and annotated site plans.
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Add geo-tagged photos to verify safety controls.
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Use OTP-secured remote sign-ons for remote workers.
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Automatically clock-in attendees during the briefing.
With Paperless, site managers can send RAMS briefings in advance, track who has completed them, and ensure no one starts work unbriefed. The result? Fewer delays. Safer starts.
Features That Make Paperless RAMS Different
Let’s compare the usual method with a paperless site RAMS workflow.
| Task | Traditional RAMS | Paperless RAMS |
|---|---|---|
| Document Distribution | Print & hand out | Upload & auto-share |
| Briefing Attendance Record | Manual signature sheets | Digital sign-off |
| Version Control | Prone to confusion | Always latest version |
| Audit Readiness | Manual collection of forms | Instant export |
| Evidence of Control Measures | Photos stored separately | Geo-tagged & linked |
By integrating RAMS briefing, evidence gathering, and version tracking in one platform, you cut admin time and increase compliance confidence.
Real-World Scenario - Toolbox Talk Meets RAMS Briefing
Imagine this: A subcontractor needs a hot work permit and a method statement briefing for the same task. Instead of running two separate sessions and collecting multiple paper forms, a site supervisor uses Paperless to combine both in one mobile briefing.
He attaches:
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A COSHH assessment for flammable materials
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The hot work permit
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A marked-up site plan
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A photo showing fire extinguisher placement
Workers scan in, review the briefing, digitally sign, and the records are stored instantly—no scanning, no filing. It’s a unified process that reduces delay and boosts safety oversight.
From RAMS to Record: Build a Digital Safety Trail
Briefings are only part of the compliance picture. The real value lies in being able to prove that the right RAMS were issued, understood, and followed.
With Paperless, each site RAMS:
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Includes time-stamped sign-on records
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Links to annotated safety documents
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Captures photographic evidence of control measures
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Sends confirmation emails to compliance managers
No more lost folders or last-minute audits. Everything is searchable, exportable, and built with HSE inspections in mind.
Replacing Paper Isn’t Just Easier. It’s Safer.
Manual processes introduce risk—missed briefings, outdated plans, unsigned method statements. When RAMS are digital, safety isn't just a tick-box—it’s a trackable, transparent workflow.
A platform like Paperless transforms RAMS from static documents into interactive safety tools. With consistent delivery, verifiable sign-offs, and smart recordkeeping, construction teams can focus on the job at hand—knowing the paperwork is already done.
✅ Take Safety Briefings into the Future
Paperless transforms your site RAMS process, making safety briefings faster, smarter, and more auditable. Say goodbye to paper chaos—and hello to a new standard of safety compliance.
Ready to take your site RAMS digital? Discover how Paperless can help your construction projects automate RAMS, eliminate admin, and ensure every worker starts informed.
Save Hours with Ready-Made Templates
Download our Complete Method Statement Ebook for just £27 and take the hassle out of RAMS creation. You'll also get FREE lifetime access to our RAMS GPT tool — generate RAMS in minutes, not hours!
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